Conference Quest

Vendor Management

Vendors are valuable source of funding for a conference and many times an area not utilized to it fullest potential.  We can handle all phases of vendor management from recruiting, fee schedules, and area assignment to name a few.

Complimentary Services

As a member of the Conference Quest family you get many services complimentary.

Request for Proposal (RFP)  Development

Tell them what you need

A Request for Proposal tells the potential properties what you need and want in a conference.  We will create a customized RFP based on your specific needs to identify the best properties to meet them.

Site Visit Coordination

What does your future site look like

You would not buy a car without test driving it, right?  Well you should never sign a contract for a conference location without visiting the property.  The site visit enables you to experience and enjoy the services provided by the potential hotels and cities you are considering.  We set up the visit and handle all of the arrangements for you.

Onsite Management

We can provide strong leadership at the conference site.  Our goal is to ensure a smooth operating program from beginning to end. We take pride in our excellent leadership skills, trouble shooting and problem solving abilities and exceptional organizational skills.

Signage and Newsletter Development

Signage and newsletters give your attendees signs of things to come. Professional looking materials say a great deal about the conference and your association.  We can handle everything from design to creation.

Contract Negotiations

What do you want

Negotiating a contract can be time consuming, confusing, and frustrating.  A well-crafted contract is an essential element that drives the entire event. At Conference Quest negotiations is what we do best.

Fee Based Services

Food and Beverage Management

Your conference can have an incredible agenda and great speakers but if the food is lacking that will be the thing that is remembered.  We can help you design a food and beverage menu that will impress your attendees and stay within your budget. 

Site research/selection

Where do you want to be

Site research and selection is the foundation for the success of your conference or meeting.  If the property does not meet all your needs and expectations then everything else is not quite right.  With our experience and eye for detail we will find the right properties for you.

Our fees are very reasonable and based on your specific needs.  (Certain fees may be waived based on group size)

Can we talk

With Conference Quest you get an active partner in your conference planning.  We are with you every step of the way to provide input and strategy whenever you need it. We make ourselves available to you at any time.